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Executive Board Meetings Minutes
Executive Board Meeting
Tuesday, October 9, 2001
12:00-1:15, Alcove D, Kansas Union
Attending: Eric Jeppesen (President), Thelma Simons,
(President Elect), Alisa Branham (Secretary), Ola Faucher (Human
Resources), Barb McClain (Representative), Kathy Stiers (Classified
Representative), Pat Miller, Sally Hayden, Susan Sloop (Treasurer).
Agenda
Minutes
from September 2001: Eric moved to approve with minor corrections;
Thelma seconded. Approved. (Alisa sent the edited version to David Burge for the web site.)
There was no agenda printed for this meeting.
Ola responded
to the September minutes: HR will be sending out a survey to
gather updated demographic information, including educational level,
for all "non-student" employees (unclassified, classified, faculty).
This should be completed within the next two months.
President's
Report: There was good attendance (apx. 50) at the
general meeting yesterday featuring Janet Murguia.
Janet talked about her background, building coalitions, and
emphasizing the need for consistent messages across the campus. She has strong ties to KU and a passion for her job. At the meeting, CJ Brune asked if getting the
message to the Legislature will make any real difference; Eric noted
that Janet emphatically answered "yes."
He will send her a thank you letter.
Thanks to Sally Hayden for the well-designed flyer announcing
the meeting.
Eric is trying to get legislators together for
our next general meeting, probably in November.
The format is not set but may involve brief remarks from
each legislator, followed by questions from the audience.
SenEx has been active.
They previously dissolved the Human Relations committee but
are now talking about the need for coordinating diversity issues,
which may evolve into another committee.
Washburn is leading a push to allow more junior college transfer
hours. Parking Commission met and will have open forum on November 13th.
Eric met with the Provost, then the Chancellor last Friday,
and is working on getting an unclassified representative on Academic
Policies and Procedures Committee and the Athletic Corporation Board.
Treasurer's
Report: Susan says no expenditures have cleared yet
so there's nothing to report.
Human Resources
Report: In response
to our questions from the last meeting, Ola said that HR makes decisions
on whether positions are unclassified or classified, exempt or non-exempt,
and designates the correct job title.
They do this by looking at position descriptions.
Organizational studies or restructuring can trigger the same
reviews. They are trying to develop a plan for more
systematic review of all campus positions, but it will take time
and they have no additional staff to do it.
Susan stated that the main issue of concern to
all of us is equity. "Who
can initiate these requests?" Ola
said that usually administration do this, but it could be started
by an individual talking with HR.
There is a history of variety, based on how these determinations
have been made by departments. HR has only been involved for about 2.5 years
and their goal is greater consistency across campus. FLSA is an interpretation of federal law.
Status as exempt or non-exempt is defaulted by job code,
but reviewed individually.
Ola updated us on the results of the workplace
survey, which is currently being reviewed by the Provost and Chancellor. She hopes to reconvene the committee soon. They got a 33-34% response rate. Overall results were positive but some clear
cut areas need attention. She
hopes to make the preliminary results public soon and get some "quick
fixes" in place this year.
New Business: None.
Thelma asked for feedback on the new web site,
which was positive. She
clarified to the group that to send list messages to an updated
list she must now have the permission of Jeanette Johnson in the
Provost's Office. There
was a discussion of how many names are on the list. In the past, it appears that UPSA excluded
some categories like post-docs.
By Ola's estimates, there are about 1400 unclassified professional
staff but our exclusions cut that to 900.
Ola will provide us with some information so we can revisit
this issue.
Meeting adjourned at 1:00 to the sounds of jackhammers
in the Union.
Next Board
meeting: Tuesday, November 13, 12-1:30, Alcove A, Kansas Union
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